Heritage College of Osteopathic Medicine Event Scheduling Request Form

This form should be utilized by Heritage College departments and organizations external to the Heritage College to request event space and technology support (including MS Teams or Zoom links when applicable) in event space managed by the Heritage College of Osteopathic Medicine. Event space can be requested on any/all of our three campuses (Athens, Cleveland, Dublin). This form will be internally routed to all appropriate parties based on the needs requested. You will receive a confirmation email detailing the room(s) approved for your event and MS Teams or Zoom link information. Your submission is only a request until you have received written confirmation. Requests can take up to two weeks for approval.

Student organizations should utilize this form for event requests: https://ohio.qualtrics.com/jfe/form/SV_bl7pXAb9Jvt9ri5

EVENT SUBMISSION TIMELINE: 

• We are currently accepting reservation requests through July 31, 2025. For requests beyond that date, our general timeline is as follows: Fall semester requests open in mid-June; Spring semester requests open in mid-November.
• Events are accepted on a first-come first-served basis and more advanced notice will increase the likelihood of availability/resources/staffing. 
• Requests for events occurring after-hours or on weekends must be submitted at least one month prior to the event date. 
• Events that do not require technology support must be submitted a minimum of two weeks in advance of the event date.

CANCELLATION OR EDIT:

• To cancel or request to edit an event, please reply all to your original confirmation email. A member of the HCOM Events Team will cancel/edit the room reservation and update the calendar. The event organizer is responsible for notifying all other parties (guests, speakers, catering, parking, hotels, etc.)

Please Note: Your event is not considered approved, scheduled, or confirmed unless you receive an official e-mail notification from a member of the HCOM Events Team. Please provide at least two full weeks for consideration.